The COVID-19 pandemic has totally upset our ordinary method for getting things done, and this is especially valid for the manner in which representatives get the opportunity to work. As millions of Americans switch to homework as part of social distancing precautions, many analysts predict that the impact on our workplace will last long after the pandemic ends.
Indeed, remote working has several advantages for employers and employees. Studies have reported higher levels of job satisfaction, less stress and higher productivity. Many employers have provided comments indicating better retention, while also being able to reduce office expenses.
Of course, despite these opportunities, working at a distance also presents several challenges – one of the most important being how to secure work-related information when someone accesses it at home. A survey by Shred-It found that 86% of C-suite executives believe that the risk of data breaches is considerably higher with remote work. However, proactively resolving security issues by following the steps below will allow your team to work remotely without risking compromising your data.
1. Accelerate User Training Efforts.
While criminal attacks are responsible for the majority of data breaches, human error is also an important contributor to digital security issues. Analysis in Australia found that 36% of all of these cases were directly attributable to human error.
Phishing emails are one of the most common threats facing employees, causing them to click on fraudulent links designed to install malware or steal account information. These hacking attempts can be very complex, even going so far as to imitate the official communications of your company or its partners.
Since representatives are working outside the workplace, you have to ensure they comprehend the risks of phishing and different assaults. Training them to recognize false correspondences will keep numerous genuine infringement from turning into an issue.
2. Require Two-Factor Authentication.
Regardless of whether a work-gave PC is taken or your worker utilizes a similar secret word for fill in concerning another undermined account, there are endless roads that hoodlums can use to access the representative. Data, in any event, when your group utilizes best computerized security rehearses.
To counter this, a growing number of companies require two-factor authentication when employees log into their accounts. In a recent call with Ryan Lakin, President of the Iron Edge Group, he explained, “Two-factor authentication adds a layer of redundancy to ensure that only the true account owner can access their account. An attacker could steal an employee’s password, but they probably won’t have a phone that receives the verification code. They absolutely wouldn’t have a unique mark, which is utilized in certain frameworks. Adding an extra step to the login process could make all the difference in preventing hackers from entering. “
Two-factor authentication systems can also serve as an alert type when an unauthorized user attempts to log on to an account. This will help remote employees know when to change their password or contact you about a potential problem.
3. Audit Of Account Access Restrictions.
With most of your team working remotely, now is the time to audit account access restrictions, especially if everyone works in the same company dashboard. The information security form estimates that 54% of corporate security breaches are intentionally caused by internal actors.
Exploitation of proprietary information, disclosure of account access and other similar actions could compromise your company’s digital data. The more someone has access to your internal dashboards, the greater the threat. As such, you need to verify all user accounts and make sure remote workers only have access to the information they need to do their jobs.
At a time when many companies are laying off workers to stay afloat, you also need to be quick to remove access to the account of anyone who has been laid off. The deletion of data and the suspension of the account will ensure that an upset employee does not lose interest in your company.
4. Provide Remote Security Updates.
Although you may have invested in office firewalls and other cyber security upgrades, your employees may no longer have access to these resources now that they are working from home. When providing company-owned devices, make sure that all firewalls and antivirus software are fully up to date. Consider helping employees use their own devices with the installation of these tools.
Using encryption software can also protect your data while your team is working remotely. It can even be done with programs like Adobe Acrobat or Microsoft Office. Encrypted files can only be opened by someone with the appropriate “key” or password. In this way, even if a hacker were to intercept a work-related file, he could not open it. Data encryption can even prevent someone from accessing files if they steal a device from a remote worker.
As with digital security practices you need to provide training to your employees to help them understand how to get the most out of these resources. In this way, the security improvements will not hamper their productivity when working from home.
It is not known how long that the COVID-19 pandemic will require many people to work from home, but even after the virus is gone, it is very likely that there will be an increased desire for telework opportunities. By taking steps to secure your business data when you access it remotely, you can have confidence in the future of your business.